CRUISE RATES, DEPOSITS, AND FINAL PAYMENT REQUIREMENTS
All cruise rates quoted are per person, based on double occupancy (U.S. dollars, cruise-only). The price of your cruise includes ship accommodations, meals (except for specialty restaurants), 24-hour room service (all room service orders will be charged
$9.95 room service fee), standard beverages (coffee, tea, milk, poured water and juices, iced tea, and lemonade), use of the fitness center, and most activities and entertainment onboard the ship.
If you book through Symposia Medicus, you will receive a Classic Beverage Package, Gratuities, and Unlimited Surf Wi-Fi for all cabin occupants.
Please note: The cruise line may offer promotional rates (for different cabin types other than what we have contracted in this brochure), however, our per person cabin rates are typically the lowest available.
A deposit for all cabin occupants is due to Symposia Medicus at the time of registration ($250.00 per person for cabin categories I1-Interior to S1-Sky Suite and $500.00 per person for cabin categories CS-Celebrity Suite to RS-Royal Suite). Final payments are due to Symposia Medicus by Friday, April 28, 2023. Payments not received by the due date are subject to cabin cancellation with no refunds.
Celebrity Cruises® provides complimentary electronic cruise documents (eDocs). You will receive cruise documents in portable document format (PDF) by email approximately two weeks (or more) prior to sailing.
CRUISE RATES DO NOT INCLUDE:
Conference Tuition |
See “Conference Registration Information” |
Taxes & Port Fees |
$507.14/per person (subject to change) |
Gratuities |
See “Gratuities Aboard Ship” |
Air Transportation |
See “Airline Travel Information” |
Ground Transportation |
See “Ground Transportation” |
(Optional) CruiseCare® See Cancellation Penalty Waiver Program |
See (Optional) “CruiseCare® Cancellation Penalty Waiver Program” |
Cruise rates also do not include: shore and land excursions, meals ashore, alcoholic and certain beverages (unless cabin is booked through Symposia Medicus, where you’ll receive a Classic Beverage Package), photographs, telephone calls, meals on ship at specialty restaurants, purchases from the ship stores, and spa or beauty salon treatments. |
You will be able to view your reservation, book shore & land excursions, and air transportation through Celebrity’s Flights By Celebrity Program, on the cruise website, www.celebritycruises.com after you are registered and receive confirmation with a
reservation number.
CRUISE CANCELLATION AND NAME CHANGE POLICY
Per Celebrity Cruises’® policy, a full refund (except amounts paid for CruiseCare® Cancellation Penalty Waiver Program, which is non-refundable) will be made for written cancellations received by Symposia Medicus no later than Friday, April 28, 2023. Passengers who cancel after this date, for any reason, are subject to the following per person cancellation fees.
• By April 28: Full refund will be given
• April 29 – June 14: $250.00 or $500.00 per person cruise deposit will not be refunded
• June 15 – July 7: 50% of total cruise price will not be refunded
• After July 7: No refunds will be made
Name changes require the prior approval of Celebrity Cruises® and are subject to additional fees. Cruise tickets are non-transferable. For security reasons, no name changes are allowed by Celebrity Cruises® after Friday, July 7, 2023.
(OPTIONAL) CRUISECARE® CANCELLATION PENALTY WAIVER PROGRAM
CruiseCare® insurance is optional, but if purchased, must be for all cabin occupants. This can be added at the time of booking or up until the final payment deadline of Friday, April 28, 2023.
To view more comprehensive information on this insurance policy, please visit
https://www.celebritycruises.com/cruise-insurance. For more information or if you have any questions concerning CruiseCare®, please call Celebrity Cruises’® CruiseCare® Help Line at (800) 797-4516.
Celebrity Cruises’® CruiseCare® rates vary depending on the cost of your cruise fare and cruise fees (port charges). Below is a chart showing the cost per person for CruiseCare® insurance. Prices are subject to change and may increase.
Rates based on per person cost of cruise fare and cruise fees (port charges) |
CRUISECARE® INSURANCE RATES (Subject to change) |
$0 - $250
$251-$500
$501 - $750
$751-$1,000
$1,001-$1,250
$1,251-$1,500
$1,501-$2,000
$2,001-$2,500
$2,501-$3,000
$3,001-$3,500
$3,501-$4,000
$4,001-$4,500
$4,501-$5,000
$5,001-$5,500 |
$29/person
$39/person
$59/person
$69/person
$99/person
$109/person
$149/person
$189/person
$229/person
$279/person
$339/person
$379/person
$429/person
$479/person |
Celebrity Cruises will no longer directly offer Cruise Care to residents of New York State. Celebrity Cruises has an alternative option for guests from New York or any state. To check the link, go to: https://www.travelcruisecare.com/
PREGNANCY POLICY
If a pregnant guest has entered or will be entering their 24th week before or during the cruise, they are NOT ALLOWED to travel.
Celebrity Cruises® cannot accept guests who will be more than 23 weeks pregnant at any time during the cruise. All guests are required to sign a health questionnaire upon check-in to ensure they are aware of our pregnancy policy.
MINIMUM AGE TO CRUISE
Children must be at least six months old by July 21, 2023, to go on the cruise. Denial of boarding for children who do not satisfy this minimum age requirement may also result in the denial of boarding for one or more guests sailing with that child. No refunds will be given as a result of the denial of boarding to an underage child or other accompanying guests.
PASSPORT AND VISA INFORMATION
Passport Books (not Passport Cards) are REQUIRED for every passenger including children and infants. If you do not have a passport, please allow a minimum of 4-6 weeks to receive it after you complete and mail the application. Your passport cannot expire before January 21, 2024.
It is the sole responsibility of the guest to identify and obtain all required travel documents and have them available when necessary. These appropriate valid travel documents such as passports, visas, inoculation certificates, and/or family legal documents are required for ship boarding and country entry and/or re-entry into the United States and other countries. Based on citizenship, many countries require an entry visa.
Guests who do not possess the proper documentation may be prevented from boarding their flight or ship, or from entering a country, and may be subject to fines.
Note: No refunds will be given to individuals who fail to bring proper documentation.
For additional passport and visa requirements, visit the U.S. Department of State’s website at https://travel.state.gov/content/passports/en/
passports.html or Embassies (Consular Service Office) of each country on the sailing itinerary or Canada’s Citizenship and Immigration website at www.cic.gc.ca/. |
AIRLINE TRAVEL INFORMATION
If you purchase Air Transportation through Celebrity’s Flights by Celebrity® Program:
Celebrity’s Flights by Celebrity Program allows you to purchase airline tickets at the best available prices. After you are registered and receive a reservation number, you can book directly on the website at https://www.celebritycruises.com/ca/find-your-reservation/flights-by-celebrity or by calling (800) 533-7803 and speaking with an air agent (service fees may apply). Any changes or cancellations may be subject to non-refundable service charges and additional airfare costs.
By using Celebrity’s Flights by Celebrity® Program, you can:
• Receive the lowest fares on available flights
• Choose your preferred airline and specific itineraries
• Receive assured arrival to the ship if any delays or cancellations occur
• Receive 24-hour assistance with flights
Note: Infant fares (six months to two years old) cannot be booked online. You must call the Celebrity’s Flights by Celebrity® Program Support Desk at (800) 533-7803 or the airline directly to add your infant to the booking.
IF YOU PURCHASE AIR ARRANGEMENTS ON YOUR OWN:
If you make your own air arrangements, you should allow a minimum of three hours from the time your flight arrives in Seattle to the time you must check-in at the ship (by 2:30pm). Note: Ship check-in begins at 10:30am and concludes at 2:30pm. Going home, you should allow at least three hours between when the ship disembarks in Seattle and your plane departs (disembarkation starts at approximately 7:00am). The three hours allow you time for ship clearance, customs clearance (if applicable), and airline security. You can also request to be one of the first groups to depart the ship by going to the Guest Relations Desk as soon as possible once you board the ship and letting them know that due to a tight airline schedule, you need to be included in the first group off the ship.
Symposia Medicus has arranged for discount fares with Alaska, Delta, and United airlines for this conference. Information on ground transportation will be sent to registrants and made available online at our website. Reservations can be made either through your travel agency or through the airlines at the website or Convention Desk numbers listed below.
In order to receive the discounted rate, you or your travel agent must refer to the Symposia Medicus Group ID number listed here.
Alaska Airlines |
For discounts on Alaska Airlines flights, please book online at www.alaskaair.com and click on the link “Use Discount Code,” Alaska located at the bottom of the “Book Flights” box. Once you click Airlines on this link, another page will appear. On this page, you will need to insert ECME466 in the “Discount Code” box, located at the right hand side of the page. |
Delta Airlines |
For discounts on Delta Airlines, please visit www.delta.com and click on the link “Advanced Search”, located at the bottom of the “Book a Trip” box. Once you click on this link, another page will appear. On this page, you will need to insert NMVXF in the “Meeting Event Code” box, located at the right hand side of the page. |
United Airlines |
For discounts on United Airlines, please visit www.united.com and click on All Search Options, located on the bottom left corner of the “Book Travel” box. Once you click on this link, another page will appear. At the bottom of this page, you will insert ZMA2992670 in the “Promotions and Certificates” box. For questions, please call the United Airlines Convention Desk at (800) 426-1122. |
GROUND TRANSPORTATION
For more information on ground transportation, pricing, and criteria, please visit our website, www.symposiamedicus.org.
If you choose to make your own air travel arrangements, you can purchase Celebrity Cruises® transfers to/from the ship. Once you have arrived and collected your luggage at the airport, you will be met by a Celebrity Cruises® representative outside the Baggage Claim area who will assist you with transportation to the ship. When you return from your cruise and have claimed your luggage, a Celebrity Cruises® representative on the pier will direct you to your transportation to the airport. Note: The transfers are only available on the scheduled day of ship embarkation (July 21, 2023) and disembarkation (July 28, 2023) based on flight times.
Transportation must be booked with Symposia Medicus by Friday, April 28, 2023. Your flight itinerary must be provided in order to confirm your transfers.
DRINK PACKAGES
If you book through Symposia Medicus, you will receive a Classic Beverage Package (valued at $455 per person) for all cabin occupants (includes gratuities).
The Classic Beverage Package includes: unlimited fountain and can sodas (Coca Cola products), bottled juices (cranberry, tomato, pineapple, and apple), fresh juices, premium teas and coffee (Lavazza and Cova), smoothies, frozen drinks, non-premium bottled water, certain types of beer and wine, as well as non-premium spirits and cocktails.
If you do not book your cabin through Symposia Medicus, you can purchase a beverage package directly through Celebrity Cruises. Please note that if you do not have a beverage package all beverage purchases will incur a 20% service charge.
DINING ABOARD SHIP
When you make your cruise reservations, you can request either 6:00pm Main Dining, Flexible Select Dining (see details below), or 8:30pm Late Dining. Please inform us if you or your guests have any special food or dietary requirements and inform us of other cruise passengers (not guests in your cabin) with whom you would like to sit. Your final dining assignment will be indicated in your eDocs unless your preferred dining time is not available, in which case you will be waitlisted. If you are waitlisted, you can go to the Guest Relations Desk once you get onboard the ship to see if you can change your dinner seating time.
The Flexible Select Dining is a flexible dining option. With this option, you can be seated for dinner in the main dining room at any time between 6:00-9:30pm, or you can make reservations to dine at any time that you choose within that time frame. Reservations can be made up to July 11, 2023 or can be made on the ship.
If you reserve a suite, your dining will be in Luminae, you are automatically booked for Main Dining. If you have any requests or changes you will make them with your butler.
ROOM SERVICE
A Room Service fee of $9.95 will be charged per each room service order.
This is a fixed cost, so you will pay the same fee whether ordering one dish for one person in a stateroom or ten separate items for four people in a stateroom.
Please Note: A 20% gratuity is additional and will automatically be added to the check.
Breakfast Room Service Menu is available from 6:00-11:00am each day of the cruise except disembarkation day.
All-Day Room Service Menu is available from 11:00-6:00am.
The ONLY items that will remain complimentary are those under the continental breakfast section of the menu. For example: if a guest orders from the Continental Breakfast section only, they will not be charged a $9.95 delivery fee.
GRATUITIES ABOARD SHIP
If you book through Symposia Medicus, you receive Gratuities Pre-Paid (valued $122.50-$147.00 per person) for all cabin occupants.
For all classes of stateroom or suite, this includes gratuities for the stateroom steward, head waiter, waiter and assistant waiter. For suite staterooms, it includes gratuities for the suite’s butler as well.
• Non-Suite gratuities are $122.50 per person
• Concierge Class gratuities are $126.00 per person
• Suite gratuities are $147.00 per person
INTERNET
If you book through Symposia Medicus, you will receive Wi-Fi in your cabin.
This is the basic Wi-Fi package, which allows you to browse the web, send emails, and text family and friends via select messaging apps. It’s a great value option for staying connected while you’re on vacation, but please note that you won’t be able to email large files, share photos or videos on social media, use streaming apps, or make video calls.
You can upgrade your Wi-Fi package while aboard as well.
ONBOARD INFORMATION
For more information about clothing to pack, youth activities, shore excursions, and more, please visit www.celebritycruises.com |